7 Tips For Buying The Right Printer For A Business

The office space cannot be complete without proper printing equipment somewhere. Just like a telephone, it makes office operations seamless. With that said, choosing a great printer for your daily tasks is not as easy as you might think. The market is already flooded with different confusing models with almost similar feature profiles.

Without being keen and knowing exactly what you are looking for, it is very easy to end up with the wrong equipment. If you need a good printer for a business then you have to consider your needs as well as the printer’s facets. To help make the choosing task easier, we have rounded up seven crucial tips to guide you through this daunting process.

Printer Memory

The memory or RAM size of your printer can create major differences as well. RAM size could range from 64 MG to 256 MB. Yet, the printer’s memory size depends on the color of the documents you need to produce.

If your business produces documents with black and white text, you will be okay using a printer with a memory of 32MB to 64 MB. Contrarily, printing colored documents and photographs demands bigger memory of about 256MB or more.

Size of the Paper Tray

Another vital attribute to bear in mind is the printer’s paper tray size. An ideal paper tray should accommodate about 150 pages at a time. However, some bigger models can hold up to 500 pages at a go.

Conventional large printers are fitted with the ability to hold 250 pages. You can increase the capacity with attachments. Another option is to use a printer that can use different trays. That can increase its holding capability to 1,000 pages.

Check the Type of Printer Ink

Inkjet and Laser are the main printer types in the market so far. Laser printers use a laser to roll ink on the surface of the paper while inkjet printers spray the ink on the using fine drops. Either model is unique in terms of function, speed, maintenance, quality, and cost.

Nevertheless, you should go for a laser printer if you intend to work on text-based documents. Inkjet printers are perfect for producing odd-color photos as well as fliers and brochures. 

Consider Connectivity

A printer with better connectivity ensures heightened convenience at the office or working place. You can easily scan or print a document with minimal movement. A huge chunk of modern printers connects via Wi-Fi, Bluetooth, and Card Readers.

That mainly applies to multi-function printers. On the flip side, single-function printers utilize wired connections. It is not the most convenient but functional nonetheless.  If you want better performance then you need a printer with good connectivity, wireless connectivity in particular.

The Print Speed Matters

Most printers possess a printing speed of about 15 pages per minute otherwise abbreviated as PMM. Choose the print speed depending on your business needs. If you need to process more pages you ought to select a model with a higher printing speed.

There are high-performing printers with the ability to put out up to 70 pages per minute. They will save a lot of time and create convenience in a place with a high printing demand.

Function is Important

Function refers to the capabilities of your printer. The price of a printer determines its level of sophistication in terms of function and what it can do. That is why single-function models are the cheapest. Single-function printers are ideal for a photo printing startup.  However, bigger businesses need bigger printers with multi-function capabilities for efficient productivity.  Multi-function printer comes with an incorporated copier, fax machine as well as a scanner.

Duty Cycle Should be Considered

Every printer has a printer cycle which indicates the number of pages that the printer can process in a month. The duty cycle is unique for every printer. Of course, you need to go for a model with a higher-duty cycle if you are after durability.  


Now you should have an easy time sifting through the different printer models in the market to land the kind suitable for your business requirements. Remember it is not all about the brand or price of the printer but the functional features that it brings to the table.